Membership in the Ontario Steelpan Association is open to all parties that subscribe to the mission statement, and shall consist of such persons as are admitted as members by the Board of Directors and are confirmed by members in a General Meeting.
Application for membership shall be submitted in writing to the secretary on an application form containing a statement regarding the basis upon which annual dues are to be paid and a statement to be signed by the applicant indicating his/her agreement to comply with the Letters Patent, Objects, Constitution, By-Laws and Resolutions, Rules and Regulations of the Association. On written application, a two-thirds majority vote of the Board of Directors and a majority of the members may grant an eligible candidate membership.
Classes of Membership
There shall be three (3) classes of membership in the Association:
a. Voting General Member and/or Steelband Representative
A Voting General Member of the Association is an individual.
A Steelband Representative is the designated individual who represents the Steelband and votes on behalf of the Steelband he represents. This individual can be a Voting General Member while representing the Steelband, provided the representative is over the age of eighteen (18) years.
b. Non-Voting Associate Members
A Voting General Member of the Association is an individual. A Steelband Representative is the designated individual who represents the Steelband and votes on behalf of the steelband he/she represents. This individual can be a Voting General Member while representing the Steelband, provided the representative is over the age of eighteen (18) years.
c. Non-Voting Honorary Members.
This class of membership shall be extended to corporations, partners, associated charities, subsidiaries, related persons, associates or affiliates (as the foregoing are defined in the Associations Act) of active corporations, proprietorships, partnerships or other entities who have assisted the Association in attaining its objects. In addition, young persons up to and including the age of seventeen (17) are encouraged to participate.
Non-Voting Honorary Member
From time to time, the Board of Directors may admit as an Honorary Member for life or lesser term, without payment of any fee or assessment, a person who, in the opinion of the Board of Directors has made an outstanding contribution to the development of the Association or to the advancement of its objectives. An Honorary Member cannot be a representative of a Steelband.
Only an individual member shall be qualified to hold office in the Association as a director. The individual member who also represents a Steelband can hold an office, provided that this position is based on the individual membership and not the Steelband representation. The said Steelband representative automatically represents the Steelband on related Steelband Committees.
Notification of Members and New Members
Members shall be promptly informed by the Secretary of their admission as members, and an announcement of the acceptance of new members shall be made both at each General Meeting of the Association and in the Association’s newsletter.
General Members must be in good standing, provided that the application form is completed to allow for one vote on each matter submitted to a vote. This includes the Steelbands that are also subjected to one vote that is exercised by its representative. Upon attaining the age of eighteen (18) years, a Non-Voting Associate member has the option to become an individual member or a Steelband representative, provided the required dues are paid.
Transfer of Membership
Except for the transfer of membership from one class to another as otherwise provided in the By-laws of the Association, a membership in this association is not transferable or assignable.
Payment of Annual Membership Fees/Dues
The membership fee for a fiscal year (April 1 to March 31) is fixed by the Board and approved by members at a General Meeting. Members renewing their membership for a fiscal year are required to pay the full fee regardless of the time of year that they renew. The fee for new/first time members joining the Association during a fiscal year shall be prorated. The deadline for paying the membership fee for a member to be eligible to vote at an Annual General Meeting (AGM) is the day of the AGM.